AI literacyMeasures supporting AI literacy already apply.
CURRENT 2026AI is already running. Your business now needs a reliable working status.Why this matters →
THE GOVERNANCE OPERATING SYSTEM FOR YOUR AI
Know which AI is running. Manage who must act. Prove what is done.
ProcessBold brings AI systems, owners, reviews and evidence into one guided workspace. Management, privacy, procurement and business teams see the same status instead of searching emails and spreadsheets.
THE PRACTICAL VALUESpot open actions early, assign owners and keep evidence ready before a customer, procurement team or authority asks.
No credit card · rules-based · not legal advice
- First working status in 15 minutes
- Actions with owners and stop gates
- Central, versioned evidence
ProcessBold Govern
LIVE
12AI systems
8Owners
72%Evidence
Customer support copilotready
Recruiting assistantevidence missing
Risk scoring pilotLegal Review required
Aria · AI assistant
3 actions today
01Capture AI systems
→02Clarify roles
→03Manage actions
→04Evidence results
THE PROBLEM BEHIND THE DUTIES
Rules can only be implemented when systems, owners and evidence are visible.
This is where businesses lose time: AI is used across teams, requirements depend on each use case, and evidence is scattered across emails, contracts and spreadsheets. ProcessBold turns it into one shared, manageable working status.
Application and transparencyThe AI Act generally applies; new transparency rules are in effect.
Specific high-risk rulesFurther duties follow depending on the system and use case.
The daily problem is not the law itself but the missing overview. Without a system list, the company role cannot be reliably determined; without an owner, actions stall; without evidence, every request requires reconstruction.
ProcessBold closes this gap: it guides capture, turns general requirements into concrete actions and keeps ownership, decisions and evidence together.
The AI Act does not replace existing requirements. Where personal data is processed, privacy questions remain subject to separate review. ProcessBold brings together facts, responsibilities and evidence without simulating legal approval.
One system. One owner. One next step. One auditable status.That is what a business needs to manage AI traceably instead of merely discussing it.
WHAT PROCESSBOLD DELIVERS
- 01AI inventory and purposeCapture systems, vendors, use cases and data types.
- 02Clear ownershipAssign owners, reviewers, deadlines and escalation paths.
- 03Guided actionsTurn requirements into plain steps and stop gates.
- 04Evidence on demandVersion documents, decisions and deadlines centrally.
THE BUSINESS VALUE
Less searching. Faster decisions. A reliable status for customers, procurement and internal review.
Start free with one AI system. Use the predictable annual access when several systems, teams and records need ongoing management.
General information only; no legal advice or automatic assessment of an individual case. Legal decisions remain with the customer and qualified advisers.WHAT PROCESSBOLD GOVERN DOES FOR YOUR BUSINESS
Turn AI use into a manageable business process.
Whether chatbot, copilot, recruitment tool or analytics model: using AI creates questions about purpose, ownership, data, transparency and control. ProcessBold turns them into a clear, repeatable workflow.
What is it about?
Record which AI is actually used, for which purpose, what data flows and who owns the business decision.
What is the benefit?
Management, privacy, business teams and procurement work from the same current status instead of scattered knowledge, emails and spreadsheets.
What is the result?
A prioritised inventory with actions, owners, stop gates, learning records and an exportable evidence status.
BUSINESS REQUIREMENTS · UPDATED 9 SEPTEMBER 2026
Not every business has the same duties. Every business needs clarity about its role and use case.
Duties depend on whether the business provides, deploys, modifies or distributes AI and where the system is used. ProcessBold captures the relevant facts and flags qualified review needs.
Start requirements checkOrganise AI literacy
Staff need sufficient competence for their tasks, including the opportunities, limits and risks of the AI they use. Training and ownership should be traceable.
Provide transparency
For certain systems, people must be able to recognise that they interact with AI or that content was artificially generated or altered.
Determine role and risk
Providers and deployers have different duties. Prohibited, high-risk and other uses require different review paths.
Continue to meet privacy duties
Where personal data is involved, purpose, legal basis, minimisation, security, vendor review and potentially a DPIA remain relevant.
Secure oversight and evidence
Depending on role and risk class, controls, human oversight, documentation, incidents and decisions must be organised and traceable.
Official sources:EU Commission · AI ActTransparency from August 2026EDPB · AI and privacy
HOW PROCESSBOLD GOVERN WORKS
From unknown AI use to clear next steps.
The guided setup asks only for facts relevant to ownership and review paths. It creates a shared overview, concrete actions and a traceable evidence status on desktop and mobile.
AI inventory
Capture the system, purpose, provider, data types, owner and status in a guided flow.
Readiness and actions
Turn general rules into plain questions, stop gates, owners and deadlines.
Evidence and learning
Bundle policies, training evidence, supplier documents and approvals with versions.
CLARITY WITHOUT ALARMISM
Know what exists. Then do the right work.
ProcessBold starts with your actual systems and owners. You receive a prioritised working status, not a blanket claim of risk.
- Guided capture in clear language
- Stop gates where review is required
- Evidence, tasks and approvals in one place
SIX SPECIALIST ROLES ONE CONTROL FRAMEWORK
Choose the AI assistant that fits the task.
Every assistant follows the same source, role and stop rules. Your choice changes tone and focus, never the safety boundary.
AI-generated
Aria
Governance guideCalm and clear. Guides teams through inventory, ownership and next steps.
AI-generated
Leon
Risk and readinessDirect and risk-focused. Separates facts, assumptions, stop gates and decisions.
AI-generated
Sofia
Policy and learningSupportive and accessible. Turns requirements into policies and learning paths.
AI-generated
Malik
Evidence and securityPrecise and auditable. Organises evidence, controls, incidents and missing proof.
AI-generated
Mei
Vendors and dataPragmatic and structured. Reviews vendor claims, data types and document needs.
AI-generated
Nora
Transparency and oversightConfident and precise. Structures AI disclosure, human review and escalation paths.
Ready for your first working status?Create a login, capture systems and receive next steps.
Start in the workspaceSTART WITH CLARITY
Decide once. Work with a clear annual budget.
Annual access is paid fully upfront and includes a clear credit pool. No monthly or quarterly instalments and no surprise usage fees; prices exclude tax for business customers.
Founding Pilot
€990one time · 21 days
- 1 business area
- Up to 10 AI systems
- Prioritised action plan
- Evidence package
Ready
490 €/ annual access
paid once upfront · upfront bonus +200 bonus credits
- 5 AI systems
- 3 users
- 1.200 total credits in the annual pool
Team
1.490 €/ annual access
paid once upfront · upfront bonus +800 bonus credits
- 25 AI systems
- 10 users
- 4.800 total credits in the annual pool
Control
3.990 €/ annual access
paid once upfront · upfront bonus +3.000 bonus credits
- 100 AI systems
- 30 users
- 18.000 total credits in the annual pool
Not sure yet? Three questions recommend a suitable starting point without sending data to external AI.
Start product finderFrom first capture to reliable evidence.
1Capture
Capture AI systems, purposes, vendors, data types and owners in one guided flow.
2Prioritise
Identify risks and missing evidence, prioritise actions and set clear stop gates.
3Evidence
Bundle and export policies, approvals, training evidence and records with versions.
THREE QUESTIONS ONE CLEAR START
Which starting point fits your team?
The rule-based product finder recommends a pilot or annual access without sending data to external AI.
ProcessBold product finder
Three short questions identify a sensible starting point. Rule-based, not a person or legal advice.
How many AI systems do you initially want to capture?
What matters most right now?
How urgent is the start?
Do not enter personal cases. An enquiry is sent only through the contact form.
PROCESSBOLD KNOWLEDGE · UPDATED 9 SEPTEMBER 2026
AI governance without panic.
Current context, concrete steps and clear limits. Editorial information – not case-specific legal advice.
AI · 12 MIN.Mara · AI-generated editorial persona
Using AI responsibly: a practical start
Inventory, owners, human oversight and evidence: six steps a team can begin today.
Read article →
PRIVACY · 14 MIN.Mara · AI-generated editorial persona
Privacy and AI: less data, better control
How purpose, minimisation, vendor review and a documented legal basis work together.
Read article →
LEGAL UPDATE · 15 MIN.Mara · AI-generated editorial persona
AI Act 2026: what applies now and what follows
Transparency, AI literacy and governance are operational. Certain high-risk dates follow in 2027/2028.
Read current overview →Move from reading to structured action.The governance check turns topics into a customer-controlled working status.
Start free checkSELF-SERVICE BY DESIGN
Fast help in your login, by email and in the app.
Requests start as structured tickets. You receive an ID, priority and status by email. Telephone support is exceptional and available only after review and an explicit ticket invitation.
1LoginSecurely match account and context.
2TicketProvide category, impact and goal.
3E-MailReceive status and next step.
Frequently asked questions
Does ProcessBold replace legal advice?
No. The platform supports organisational governance, general self-assessment and evidence. Unclear or high-risk questions are marked as requiring legal review.
Does the app work on iPhone and Android?
Yes. The installable web app works in current desktop and mobile browsers. Native store apps follow after the pilot and security gates.
What is included in the Founding Pilot?
A guided setup, AI inventory, prioritised actions, a policy working draft, learning evidence and an evidence package for one defined business area.
How are payments processed?
Through WooCommerce and Stripe. The pilot and annual access are paid once upfront. Monthly or quarterly instalments are not offered at launch; annual access includes a transparent credit pool plus stated bonus credits.
Where is data hosted?
Production is designed for EU or German hosting. The selected host and every subprocessor are named in the privacy notice and data processing agreement before launch.
ProcessBold Govern, a ProcessBold LLC product, supports organisational governance and documentation. It does not provide individual legal advice, certification or a guarantee of legal compliance. The customer makes all decisions and approvals.